A well-organized repository for your virtual files is crucial for any business, whether you’re pitching investors, closing a M&A deal or sharing data with partners. Investors do not have the time to go through a jumble of documents or deal with files that aren’t properly formatted. They expect an elegant presentation of sensitive data that is simple to read on any platform.
To streamline your workflow and provide third parties with the most up-to-date and accurate information Follow these best practices for your online repository:
Uploading and organizing files
Utilize operating procedures to determine what documents should be placed in the VDR and what they should be called. Name and folder structures that are consistent help you locate and manage documents. Tags and metadata can also provide context to documents, which aids in the search and filtering.
Permission Setting
Set permissions for various types (admins, corporate employees clients, investors, etc.). to prevent unauthorized access and improve the security of the repository. If you have sensitive or confidential information, a fence view mode is an excellent option to prevent users from downloading, printing, saving, scanning, or taking screenshots of specific documents.
Monitoring Activity
Set up customizable reports to be sent to project managers regularly. FirmRoom for instance, provides detailed document analytics in www.dataroomus.com/virtual-data-room-providers-secure-your-files-online/ its reports which makes it easy for teams to monitor the involvement of users in the repository. This allows for a better monitoring of stakeholders and speeds up communication.
